Senior Executive / Assistant Manager - Operations

Competitive Salary & Company Benefits| Remote ​Working 


Are you looking to work for a rapidly growing UK Pharmaceutical company, who are passionate about improving patients’ lives across the world?

Aspire Pharma is an asset-light pharmaceutical manufacturer. It licenses and develops niche pharmaceutical products that offer innovative formulations, value for money for payors, and reliable supply arrangements in markets which are often underserved. The business has a highly diversified portfolio of more than 250 products across a number of categories, including branded specialty products and unbranded niche generics in therapeutic areas such as urology, ophthalmology, CNS and dermatology.

Do you want to be part of the journey?

If so, here is your chance!

The Role

To support the reliable and cost-effective supply of products by coordinating purchase orders, forecasts, production updates and deliveries with assigned suppliers. The role maintains accurate ERP and supplier records, monitors performance and supply risks, and ensures timely communication across Sales, Operations and other internal teams. It also supports issue resolution, supplier reviews and freight monitoring to improve delivery performance, maintain continuity of supply and minimise avoidable costs.

Responsibilities

What will you be doing?

• Supplier Performance and Coordination
  • Maintain      regular communication with assigned suppliers regarding purchase orders,     production progress, and expected dispatch dates.
  • Update      the ERP system accurately and promptly with the latest information      received from suppliers.
  • Provide      relevant supply information to support the wider Sales and Operations teams
  • Take      clear minutes and action notes during supplier meetings and circulate them      to relevant stakeholders.
  • Assist      in producing reports that measure supplier performance against agreed lead      times, On Time In Full (OTIF) delivery, and other operational measures.
  • Highlight      and amend overdue orders, delivery risks, and data discrepancies to the  appropriate manager.

•  Problem Solving and Supply Support
  • Monitor      orders and identify issues that could affect continuity of supply.
  • Escalate      supply risks promptly to the relevant manager and internal stakeholders.
  • Support      the coordination and follow-up of agreed actions to resolve delivery or      supply issues.
  • Help      facilitate communication between internal /cross functional departments      and assigned suppliers.
  • Maintain      accurate records of issues, actions, owners, and agreed completion dates.
  • Apply      established procedures and seek guidance from senior colleagues when      handling more complex problems.
• Commercial and Administrative Support
  • Maintain      accurate stock sheets, open order trackers, and supplier records.
  • Prepare      and share non-binding forecasts with suppliers following internal approval      and agreed processes.
  • Raise purchase orders in line with approved      forecasts, artworks and requirements and issue them to suppliers. Follow      up with suppliers to obtain purchase-order acknowledgements and delivery      confirmations.
  • Support      data generation for business review meetings with key CMOs
  • Assist      with monitoring freight arrangements and identifying opportunities to      avoid unnecessary air freight.

Requirements

The Person
 
Knowledge & Skills
 

• Written and spoken English with good Communication Skills  
• Time Management Skills 
• Good Attention to Detail 
• Proactive Team Player 
• Proficient in MS Office (including, word, excel and outlook) 
• 
  

Experience & Qualification
 

• Science graduate / Postgraduate in Management 
• Not essential (7-10 years desirable)

Benefits

Why join us?

As well as a fantastic, inclusive company culture, where employees are truly valued, and a competitive salary, we also offer an ever-improving benefits scheme to support your physical and mental well-being which include:

• Life Assurance cover and Employee Assistance Program.
• Learning  and development opportunities.
• Excellent opportunities for progression.
• Fantastic company events and celebrations throughout the year.