Role Overview

The Admin Executive will be responsible for managing Front Office and general Administration activities at the Experion Premium Sales Gallery, ensuring smooth day-to-day operations, a professional client experience, and efficient coordination between the sales team, vendors, and support staff.

Key Responsibilities

Front Office

● Welcome and greet walk-in clients and visitors at the Sales Gallery in a professional manner.

● Manage the front desk, handle incoming calls and enquiries, and direct them appropriately.

● Maintain the visitor log and ensure a smooth check-in experience for clients.

Administration

● Handle day-to-day administrative operations of the Sales Gallery, including housekeeping and facility upkeep.

● Manage office supplies and inventory; coordinate with vendors and service providers.

● Maintain attendance, visitor, and courier/dispatch records and related documentation.

● Support in organizing meetings, client events, and site visits.

● Assist management with basic reports, correspondence, and other administrative tasks as assigned.

Requirements

Key Skills & Requirements

● Graduate with prior experience in Front Office/Admin roles, preferably in real estate or hospitality.

● Good communication skills with a professional, presentable demeanor.

● Proficiency in MS Office and basic administrative coordination.

Required skills

Front Desk / Reception ManagementVisitor Management and Check-in ProceduresTelephone and Enquiry HandlingClient Greeting and Customer ServiceOffice AdministrationInventory and Office Supplies ManagementVendor Coordination and LiaisonFacility Upkeep and Housekeeping CoordinationAttendance, Recordkeeping and DocumentationCourier and Dispatch HandlingMeeting, Event and Site-visit CoordinationMS Office ProficiencyProfessional Communication and Presentable DemeanorBasic Reporting and Correspondence

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