Student Officer Accommodation - 50%

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Part of the Student Department (SEVE), the Accommodation Office supports students in securing and managing university housing. The team delivers efficient administrative services and serves as a key point of contact for accommodation-related matters, contributing to a welcoming and supportive student experience.

Your role

• Handling daily emails/tickets and manning the telephone helpline
• Welcoming and informing students (in person and remotely)
• Preparing, checking and managing tenancy agreements:
  • checking eligibility criteria: enrolment, duration, amount
  • preparing and sending out agreements
  • tracking signatures
• Updating and monitoring lists of arrivals and departures for the relevant local authorities, and lists of accommodation requiring cleaning
• Handling administrative follow-up:
  • contracts, including updating move-in and move-out inventories
  • scanning, filing and archiving contracts
  • forwarding documents to the Finance Department (SFC)
• Assisting with daily accounting closures related to accommodation activities
• Providing general administrative support to the accommodation team

Your profile

• Bachelor's degree and/or initial experience in a comparable role
• High level of proficiency in standard IT tools
• Proactive, reliable, open-minded and diplomatic, with the ability to work in a fast-paced international university environment
• Ability to adapt to a multicultural and multilingual environment
• Very good command of English and French (B2) is required. Good working knowledge in German (B1) would be an advantage

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Part Time 20.0 Hours per Week
• Location: Belval Campus
• Internal Title: Student officer
• Job Reference: UOL08449

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