Export & Import Manager

Export and Import Manager – Job Description

Job Title: Export and Import Manager
Department: Export & Import / Logistics
Experience: 5–8 years (preferred)
Qualification: Bachelor's degree in International Business, Logistics, Supply Chain Management, or a related field.

Job Description

We are looking for an experienced Export and Import Manager to manage and oversee the company's international trade operations. The candidate will be responsible for coordinating export and import shipments, ensuring compliance with customs regulations, managing documentation, coordinating with freight forwarders and customs brokers, and ensuring timely delivery of goods while controlling logistics costs.

Roles and Responsibilities

1. Export Operations

• Manage end-to-end export activities, including shipment planning, documentation, and dispatch.
  

• Coordinate with customers, freight forwarders, shipping lines, and customs agents.
  

• Prepare and verify export documents such as commercial invoices, packing lists, shipping bills, and certificates of origin.
  

• Ensure timely shipment and delivery of export consignments.
  

2. Import Operations

• Handle import procedures, including purchase order coordination, shipment tracking, and customs clearance.
  

• Coordinate with overseas suppliers, customs brokers, and freight forwarders.
  

• Verify import documents such as bills of entry, invoices, packing lists, and bills of lading.
  

• Monitor shipment status and ensure timely clearance of imported goods.
  

3. Customs & Regulatory Compliance

• Ensure compliance with applicable customs laws, DGFT regulations, and foreign trade policies.
  

• Maintain accurate records of export and import transactions.
  

• Coordinate with customs authorities and other regulatory bodies.
  

• Monitor changes in international trade regulations and documentation requirements.
  

4. Logistics & Supply Chain Management

• Plan and coordinate transportation, shipping schedules, and cargo movement.
  

• Negotiate freight rates and logistics charges with service providers.
  

• Track shipments and resolve delays or transportation-related issues.
  

• Optimise logistics costs and improve operational efficiency.
  

5. Documentation & Reporting

• Maintain export and import records and shipment documentation.
  

• Prepare periodic reports on shipment status, freight costs, and operational performance.
  

• Ensure proper filing and maintenance of statutory and commercial documents.
  

6. Team & Vendor Management

• Supervise the export/import team and allocate responsibilities.
  

• Manage relationships with freight forwarders, customs brokers, transporters, and other vendors.
  

• Coordinate with internal departments such as Purchase, Sales, Finance, Warehouse, and Production.
  

Requirements

Required Skills

• Strong knowledge of export and import procedures.
  

• Good understanding of customs clearance and international trade documentation.
  

• Knowledge of Incoterms and international shipping procedures.
  

• Experience in coordinating with freight forwarders and customs brokers.
  

• Good negotiation, communication, and coordination skills.
  

• Proficiency in MS Excel and ERP systems.
  

• Strong problem-solving and decision-making abilities.
  

Preferred additional knowledge: DGFT procedures, IEC, ICEGATE, customs duty, GST implications on imports/exports, and Letter of Credit (LC) documentation.