Accounting Assistant

Overview

The Accounting Assistant supports the Corporate Accountant with daily accounting operations, accounts payable activities, financial record maintenance, and administrative tasks. This role plays an important part in ensuring accurate processing of financial information, organized documentation, and timely completion of accounting processes.

The ideal candidate is detail-oriented, organized, and able to work collaboratively while maintaining confidentiality and accuracy in financial information.

Key Responsibilities

Support daily accounting and administrative activities.
Assist with accounts payable processes, including invoice review, approval tracking, data entry, and document organization.
Maintain accurate records of invoices, payments, vendors, and financial documentation.
Assist with vendor setup and maintenance processes.
Supporting AP and AR procedures.
Prepare reports, reconciliations, and financial summaries as required.
Support credit card reconciliation activities and expense report processing.
Monitor outstanding invoices and support follow-up processes.
Maintain organized electronic and physical filing systems.
Provide administrative support to the Corporate Accountant and other departments as required.
Assist with data entry, reporting, and documentation management.
Gathering and organizing information required for reconciliations, reporting, audits, and month-end close.
Preparing supporting schedules, listings, and documentation for review.
Performing routine data verification and identifying discrepancies for review.
Following up with internal departments, customers, and vendors to obtain missing information or documentation.
Maintaining organized working papers and accounting records.
Following established accounting procedures and internal controls.
Bringing unusual transactions, discrepancies, or unresolved issues to the attention of the Corporate Accountant.
Assisting with documentation and implementation of routine accounting procedures and process improvements.

Requirements

Skills, Education & Experience

Diploma or certificate in Accounting, Finance, Business Administration, or a related field preferred.
1–3 years of experience in accounting, accounts payable, bookkeeping, or administrative support.
Previous experience in accounting, administration, or accounts payable support preferred.
Strong attention to detail and accuracy.
Good organizational and time management skills.
Ability to handle confidential financial information.
Proficiency with Microsoft Office, especially Excel.
Experience with accounting systems (Zoho Books) and ERP software is an asset.
Strong communication and problem-solving skills.
Ability to work independently and as part of a team.

We are committed to providing accommodations at every stage of the recruitment process, under the Human Rights Code. The JD Sign Group Recruitment Team is dedicated to upholding the Accessibility for Ontarian with Disabilities Act (AODA) to foster an inclusive, barrier-free workplace. We are ready to accommodate the accessibility needs of individuals with disabilities to ensure full participation in all recruitment processes. If you require such accommodation, don't hesitate to contact our HR team by email: dallan.jauregui@jdsigngroup.com.

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Benefits

Benefits

Comprehensive benefits available after three months.
Product and process training.
On-site parking and an on-site gym.