Office Clerk & Executive Assistant

Omnisage LLC, an innovative company operating in the Artificial Intelligence & ML sector, is looking for an Office Clerk & Executive Assistant to help launch its new Dubai office. Omnisage is the team behind Scovai, a talent intelligence platform that uses psychometric assessments, cognitive profiling, and a certified Talent Passport, designed to comply with the EU AI Act, to bring more rigor and fairness to hiring and organizational decision-making.

As the backbone of the Dubai office, you will provide direct operational support to the CEO and COO, keeping priorities clear, communications flowing, and the office running smoothly. You will bring structure to the team's daily workflow, acting as the point of order in a fast-moving environment where details matter and discretion is essential.

This is a rare opportunity to shape an office from day one. The team is small and unconventional, and works side by side with Digital Employees, giving you early exposure to how AI is changing the modern workplace. The role is ideal for an early-career professional who is organized, proactive, and eager to grow close to company leadership while building a career in operations and executive support. Fluency in English and native-level Tagalog are required for this position.

Manage and prioritize the calendars, schedules, and meeting logistics of the CEO and COO

Handle incoming and outgoing communications on behalf of the executives, including email, calls, and external coordination

Prepare, organize, and maintain business documents, records, and filing systems with accuracy and confidentiality

Coordinate day-to-day office logistics for the new Dubai office, including supplies, vendors, and facilities needs

Establish simple, repeatable processes that bring structure to the team's daily workflow and task follow-ups

Arrange executive travel, appointments, and events, ensuring all details are confirmed in advance

Handle sensitive information with discretion and act as a reliable first point of contact for visitors and partners