(RFP301456)ADMINISTRATIVE INTERN

THE ORGANIZATION

The Alliance of Bioversity International (www.bioversityinternational.org) and the International Center for Tropical Agriculture (CIAT) (www.ciat.cgiar.org) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

The Multifunctional Landscape Research Area is seeking an intern student to provide comprehensive administrative and operational support to the program by coordinating travel, logistics, procurement, and general administrative activities. The role ensures the efficient delivery of day-to-day operations by supporting research staff, coordinating with internal service teams, and facilitating the timely completion of administrative requests.

Main responsibilities

• Process all travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements, legalization and reimbursement of expenses.
• Make logistical arrangements for meetings, conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant follow-ups.
• Support research staff in the hub in raising requests for the acquisition of goods and services and following up with the person responsible for implementation, liaising with accounting staff about payments.
• Process assigned tasks from requests sent by MFL staff.
• Collaborate with relevant teams to fulfil requests within agreed deadlines, maintain internal task-tracking spreadsheets, and communicate status / completion to requesters by email.
• Carry out other administrative duties as required.

Requirements

Education and Requirements

• Recent graduate in Bachelor's degree OR Diploma in Administration, Procurement, Logistics, Accounting, or related discipline.
• Proficiency in Microsoft Office.
• Intermediate knowledge of Microsoft Excel (tables, charts, and data analysis).
• Fluency in English is required.

Benefits

Terms of employment

This is a nationally recruited position based in Nairobi, Kenya. The initial contract will be for up to Four (4) Months, subject to a probation period according to local legislation, and is renewable depending on the performance and availability of resources.

The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer and strive for gender, diversity, and inclusion in our staff, without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic.

Applications

Applicants are invited to visit  https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include reference number Ref: (RFP301456) – ADMINISTRATIVE INTERN as the position applied for. Application and CV should be saved as one document using the candidate’s last name and first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants' bank accounts.

Applications closing date: 16th October 2026

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

http://alliancebioversityciat.org