Procurement Intern

We are seeking a motivated Procurement Intern to integrate with our team and provide essential support to our procurement and supply chain operations. This role offers a unique opportunity to gain practical, hands-on experience within an engineering-focused environment. The successful candidate will collaborate closely with cross-functional teams, including Sales, Engineering, Finance, Stores, and Operations, to ensure the timely acquisition of materials and equipment that meet specific technical specifications and competitive pricing standards. This position is ideal for an individual eager to develop a career in supply chain management while contributing to the efficient execution of engineering projects.

Responsibilities

• Sourcing and Supplier Engagement: Identify and source suppliers for engineering materials, tools, and consumables; solicit and analyze quotations; and maintain a comprehensive, up-to-date database of supplier details, pricing, and product specifications.
  
• Purchase Order Management: Draft and process purchase orders, ensuring all details regarding quantities, specifications, costs, and delivery terms are accurate; follow up on order confirmations and supplier responses.
  
• Project Procurement Assistance: Support specific engineering initiatives, including borehole, solar, water pumping, and irrigation projects, by sourcing technical components such as pumps, solar panels, inverters, and cabling; monitor delivery schedules and escalate any potential delays or discrepancies.
  
• Inventory and Stores Coordination: Monitor stock levels to identify replenishment needs; verify received goods against purchase orders and delivery notes; and assist in maintaining precise inventory records while reporting any damages or errors.
  
• Supplier Relationship Management: Facilitate communication with vendors regarding pricing, availability, and lead times; track outstanding quotations and orders; and assist in evaluating supplier performance based on reliability, quality, and cost-effectiveness.
  
• Cost Control and Compliance: Monitor procurement expenditures to identify cost-saving opportunities; compare pricing variations; and ensure all purchasing activities adhere to established company policies and authorization protocols.
  
• Administrative Support and Reporting: Generate procurement reports and trackers; organize and file all relevant documentation, including invoices and delivery notes; and assist the Finance team with payment reconciliation and required documentation.
  

Requirements

Requirements:

• Education: Currently enrolled in or recently graduated with a Bachelor's Degree in Procurement, Supply Chain Management, Purchasing & Supplies, Business Administration, or a related field (upper division).
  
• Technical Skills: Proficiency in Microsoft Office applications, with a strong emphasis on Excel and Word; solid numerical and analytical capabilities.
  
• Communication: Excellent verbal and written communication skills, with the ability to negotiate effectively and build professional relationships with suppliers and internal stakeholders.
  
• Attention to Detail: Strong organizational skills with a keen eye for accuracy in record-keeping and documentation.
  
• Adaptability: Ability to thrive in a fast-paced environment, meet strict deadlines, and work collaboratively across various departments.
  
• Learning Mindset: A proactive desire to learn about engineering products, water systems, and solar equipment, coupled with technical curiosity.
  
• Integrity: Demonstrates high ethical standards, honesty, and a proactive approach to task completion.
  
• Teamwork: A collaborative spirit with the ability to work effectively under pressure as part of a dynamic team.