Office Administration Assistant

We are looking for an organized, proactive, and detail-oriented Office Administration Assistant to ensure smooth daily operations. In this role, you will coordinate routine office functions, maintain accurate records, support logistics and inventory management, and drive tasks through to completion.

The ideal candidate takes complete ownership of their work, collaborates seamlessly across teams, manages competing priorities under tight deadlines, and leverages digital tools to keep projects and reporting on track across multiple locations.

Key Responsibilities

• Office Administration: Oversee daily office operations, maintain organized filing systems, manage documentation, and keep essential supplies fully stocked.
  

• Operations & Task Tracking: Monitor pending tasks across departments, follow up on outstanding action items, and ensure operational deliverables meet target timelines.
  

• Inventory & Logistics: Maintain accurate stock records, coordinate dispatches and deliveries, and assist in tracking company assets and materials.
  

• Reporting & Digital Systems: Utilize Microsoft Excel, Google Sheets, and business management systems (CRM/Inventory tools) to maintain live tracking schedules and generate routine operational reports.
  

• Stakeholder Coordination: Act as a central point of contact for internal teams, vendors, and service providers to resolve routine operational bottlenecks.
  

• Compliance & Integrity: Handle sensitive company records with strict confidentiality, discretion, and compliance with organizational policies.
  

Requirements

Diploma or degree in Business Administration, Office Administration, Operations Management, Supply Chain Management, Logistics, or a related field.

At least 2–4 years of relevant experience in office administration, operations coordination, logistics, inventory management, or a similar role.

Proficiency in Microsoft Excel, Google Sheets, and other digital reporting tools.

Experience using CRM, inventory management, or other business management systems is an added advantage.

Experience coordinating activities across multiple locations or working with geographically dispersed teams is an added advantage.