Accounts & Payroll Coordinator

This is a remote position.

We are seeking a detail-oriented and proactive Accounts & Payroll Coordinator to join our finance and operations team. This role is central to our internal financial health, managing the full cycle of payroll and accounts payable functions. You will ensure our internal operations run as smoothly and efficiently as the services we provide to our clients.

Key Responsibilities

Payroll Duties

• Process bi-weekly or monthly payroll, ensuring accuracy and timeliness.
  

• Manage time and attendance systems and verify timesheets.
  

• Handle employee changes (new hires, terminations, direct deposits, deductions).
  

• Ensure payroll activities comply with all federal, state, and local laws.
  

• Maintain accurate payroll records and support month-end closing activities.
  

• Generate payroll reports for management and auditing purposes.
  

Accounts Payable Duties

• Receive, review, and process vendor invoices, ensuring proper GL coding and approval.
  

• Prepare and process payments (check, ACH, wire) in a timely manner.
  

• Reconcile vendor statements and resolve discrepancies.
  

• Process employee expense reports and manage the accounts payable mailbox.
  

• Reconcile the AP sub-ledger to the General Ledger monthly.
  

Requirements

• Experience: Minimum 1-3 years of combined experience in Accounts Payable, Payroll, and/or Bookkeeping.
  

• Technical Skills: Proficiency with accounting and payroll software (e.g., QuickBooks Online, Xero, or similar) and advanced Microsoft Excel skills (VLOOKUPs, PivotTables).
  

• Industry Knowledge: An understanding of financial services, regulatory compliance, or operational support is a strong plus, given our client base.
  

• Soft Skills: Exceptional attention to detail, strong organizational skills, the ability to meet critical deadlines, and the discretion to handle sensitive information.
  

• Education: A Bachelor's degree in Accounting, Finance, or a related field is preferred.
  

Benefits

At Panache Global Resources and Systems, we believe in taking care of our team. We offer a competitive benefits package designed to support your health, financial well-being, and work-life balance:

• Health & Wellness:
  

  • Comprehensive Medical, Dental, and Vision insurance plans.
    

  • Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
    

  • Wellness programs and resources.
    

• Financial Security:
  

  • 401(k) retirement plan with company match.
    

  • Life and Disability insurance coverage.
    

  • Competitive salary with performance-based bonus potential.
    

• Work-Life Balance:
  

  • Generous Paid Time Off (PTO) and paid holidays.
    

  • Flexible work arrangements.
    

• Professional Growth:
  

  • Opportunities for professional development and continuing education.
    

  • Exposure to high-level financial operations and major institutional clients.