Accounts Executive — Zoho Books, GST & Import Accounting

Accounts Executive — Zoho Books, GST & Import Accounting

JNB Bearings Pvt Ltd | Chennai – Mannady (near Mannady Metro) | Full-time, On-site, Mon–Sat 9:00 AM – 6:00 PM | Experience: 2–5 years | ₹25,000 – ₹45,000 per month | Reports to: Director – Finance (with our external CA firm)

About JNB Bearings

JNB Bearings Pvt Ltd is the import and distribution arm behind the J&B brand of industrial bearings. We import directly from leading manufacturers and supply bearings, pillow blocks, V-belts and oil seals to stone crushers, rice mills, OEMs, workshops and dealers across Tamil Nadu, Andhra Pradesh, Karnataka and Maharashtra.

Our finance function runs fully on the cloud — Zoho Books, Zoho Payroll, Zoho Expense, Zoho Inventory, GST e-invoicing and e-way bills — with written SOPs, maker-checker approvals and monthly KPIs. We want an accountant who treats finance as the backbone of the business, not a back-office chore.

The Role in One Line

Own the books of JNB Bearings end-to-end — same-day accounting, zero-error GST, tight collections, clean bank reconciliation, accurate import landed cost, and month-end close by the 5th.

What You Will Do

1. Daily Accounting & Zoho Books Hygiene

• Post sales, purchase, journal, debit/credit note and bank entries in Zoho Books the same day — zero drafts or backlog at day close
• Verify GSTIN, HSN, tax rate and ledger on every invoice before saving; keep the chart of accounts and item master clean (no duplicates)

2. GST, TDS & Statutory Compliance

• Generate e-invoices (IRN) and e-way bills correctly; handle cancellations and amendments within portal windows
• Weekly GSTR-2B vs purchase register reconciliation; vendor follow-up for missing ITC
• Prepare GSTR-1 (by 11th) and GSTR-3B (by 20th) data and file in coordination with our CA
• TDS deduction, deposit by the 7th, 26AS / deductee reconciliation and quarterly return support

3. Receivables & Credit Control

• Daily payment reminders, same-day receipt application, weekly AR ageing (0–30 / 31–60 / 61–90 / 90+)
• Enforce customer credit limits — no dispatch over limit without Director approval; escalate >60-day overdue with a recommended action

4. Payables & Vendor Management

• Post vendor bills within 24 hours; weekly payment schedule for approval; monthly vendor statement reconciliation
• Track MSME vendor payments within 45 days (Sec. 43B(h)); prevent duplicate invoices and unverified bank-detail changes

5. Bank Reconciliation & Cash

• Daily posting and weekly BRS across all current accounts (ICICI, Kotak, IOB); monthly BRS by the 3rd
• Daily cash & bank position to the Director by 6:00 PM; rolling 30-day cash-flow forecast every Monday

6. Import Accounting & Landed Cost

• Verify Bill of Entry against supplier invoice; account customs duty, IGST on import, ocean freight, CHA and local freight separately
• Calculate landed cost per unit and update item cost in Zoho Books / Inventory; share GP impact with the Director
• Coordinate with our AD bank (ICICI trade account) for import remittances and BOE submission / IDPMS closure

7. Inventory, Payroll, MIS & Audit

• Monthly physical stock vs Zoho Inventory reconciliation with the warehouse team (variance <1%)
• Monthly payroll inputs in Zoho Payroll from Zoho People attendance; salary paid on the 7th; expense claims in Zoho Expense within 48 hours
• Weekly and monthly MIS (AR/AP ageing, GST status, bank balances, expense and GP summary) by the 5th
• Keep every voucher attached in Zoho Books — any record retrievable within 24 hours for auditors

How You Will Be Measured (Key KPIs)

• GSTR-1 / GSTR-3B: 100% accurate, filed on time — zero interest or late fee
• Zero accounting backlog older than 24 hours; month-end books closed by the 5th
• Bank reconciliation: all accounts by the 3rd; no unreconciled entry older than 3 working days
• Collections: ≥95% collected within credit terms; zero >30-day overdue without escalation
• 100% of import shipments with BOE posted and landed cost calculated within 3 working days
• Zero salary errors; expense claims processed within 48 hours; MIS delivered by the 5th

Full KRA / KPI / SOP framework is shared with shortlisted candidates and becomes your appraisal scorecard from day one.

What You Bring

Must-have

• B.Com / M.Com / MBA (Finance); CA Inter / CMA Inter (with experience) strongly preferred
• 2–5 years of hands-on accounting in a trading, distribution or manufacturing business
• Practical GST work: GSTR-1, GSTR-3B, GSTR-2B reconciliation, e-invoice and e-way bill
• TDS, bank reconciliation, AR/AP and month-end closing — done yourself, not just observed
• Zoho Books or another cloud accounting tool; strong Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot tables)
• Good English and Tamil communication for vendors, customers, bank and CA

Strong advantage

• Import accounting — Bill of Entry, customs duty, landed cost, foreign remittance
• Zoho Books / Zoho Inventory / Zoho Payroll hands-on experience; Tally Prime knowledge
• Inventory-heavy business with thousands of SKUs

This Role Is Not For You If...

• You only do data entry and rely on someone else for GST, BRS or closing
• You are uncomfortable with deadlines, checklists and being measured monthly
• You prefer manual registers over software and automation

What We Offer

• ₹25,000 – ₹45,000 per month based on skill; higher for strong Zoho Books, import accounting or CA/CMA Inter
• Annual KPI-linked increment; clear career path: Accounts Executive → Senior Accountant → Finance Manager → Head of Finance
• Direct work with the Directors — fast decisions, no bureaucracy
• Zoho platform training and real exposure to import, GST and inventory finance
• Half-day attendance flexibility for genuine emergencies; paid leave and festival holidays as per policy

Selection Process

CV screening → 15-min phone screen → 45-min practical accounting test (GST, BRS, landed cost, Excel) → Technical interview → Director round → Offer & digital joining via Zoho Sign. Shortlisted candidates are contacted within 5 working days.

How to Apply

Apply on this page with your CV, and mention: total accounting experience, GST returns handled personally (Yes/No), accounting software used (with years), import accounting exposure (Yes/No), current salary, expected salary and notice period.

Email: ceo@jnbbearings.com | Subject: Application – Accounts Executive | [Your Name] | [Years of Experience]
HR (Call / WhatsApp): 93810 77728 | Landline: 044-47946473

JNB Bearings Pvt Ltd is an equal opportunity employer. Every application is evaluated on merit and role fit.