Assistant Manager Finance & Accounts (HVACR Industry)

Position: Assistant Manager - Finance & Accounts
Reporting To: Manager Finance 
Location: DHA Karachi, Pakistan

Job Summary
1.1 Responsible for managing day-to-day finance and accounting operations including financial reporting, general ledger, accounts payable, accounts receivable, taxation, cash flow management and internal controls.
1.2 Support Director Finance and Management in preparing accurate financial information, improving financial processes, ensuring compliance with statutory requirements and providing effective coordination with internal departments, auditors, banks and external stakeholders.1. Financial Accounting & General Ledger Management
1.1 Maintain complete accounting records including general ledger, journal entries, vouchers, reconciliations and supporting documentation.
1.2 Ensure accurate recording of financial transactions including purchases, sales, expenses, inventory movements and other business activities.
1.3 Review accounting entries prepared by the Accounts Team and ensure compliance with Company policies and accounting standards.
1.4 Monitor month-end and year-end closing activities and ensure timely completion of accounting procedures.
1.5 Ensure proper maintenance of financial records for audit, management review and statutory requirements.

2. Financial Reporting & Management Information System (MIS)
2.1 Prepare monthly, quarterly and annual financial reports including Profit & Loss Statement, Balance Sheet and Cash Flow Statements.
2.2 Develop management reports covering sales performance, profitability analysis, expenses, working capital and financial trends.
2.3 Provide accurate financial information and analysis to support Management decision- making.
2.4 Prepare department-wise and product-wise profitability analysis including HVAC, Fire Fighting, Plumbing and Solar Products.
2.5 Ensure timely submission of financial MIS reports to Management.

3. Accounts Payable & Vendor Management
3.1 Manage accounts payable process including supplier invoices, payment schedules, purchase documentation and vendor reconciliations.
3.2 Verify supplier invoices against purchase orders, delivery documents and approved payment terms.
3.3 Coordinate with Procurement, Import, Logistics and Warehouse Departments for accurate supplier accounting.
3.4 Monitor outstanding supplier balances and ensure timely payments as per approved terms.
3.5 Maintain proper vendor records and payment history.

4. Accounts Receivable & Customer Account Management
4.1 Monitor customer receivables, outstanding balances and collection status.
4.2 Coordinate with Sales Team regarding customer payments, credit limits and overdue accounts.
4.3 Prepare customer ageing reports and highlight collection issues to Management.
4.4 Ensure proper recording of customer receipts, adjustments and account reconciliations.
4.5 Support Sales Department in maintaining healthy customer credit management.

5. Cash Flow & Treasury Management
5.1 Monitor daily cash position, bank balances and cash requirements.
5.2 Prepare cash flow forecasts and coordinate with Management for fund planning.
5.3 Coordinate with banks regarding payments, transfers, banking documentation and financial matters.
5.4 Monitor working capital requirements including inventory, receivables and payables.
5.5 Ensure effective utilization of Company funds.

6. Budgeting, Cost Control & Financial Planning
6.1 Assist in preparation of annual budgets and financial forecasts.
6.2 Monitor actual performance against budget and identify significant variations.
6.3 Analyze operating expenses and recommend cost optimization opportunities.
6.4 Support Management in financial planning, business analysis and investment decisions.
6.5 Develop financial models and analysis for new business opportunities.

7. Tax Compliance & Regulatory Matters
7.1 Ensure compliance with applicable tax laws including Income Tax, Sales Tax and FBR requirements.
7.2 Coordinate with Tax Consultants regarding tax filings, assessments and regulatory matters.
7.3 Maintain proper tax records, supporting documents and reconciliations.
7.4 Assist in preparation of tax-related reports and responses to tax authorities.
7.5 Monitor changes in tax regulations affecting Company operations.

8. Audit Coordination & Internal Controls
8.1 Coordinate with external auditors, internal auditors and consultants during audit activities.
8.2 Prepare audit schedules, supporting documents and financial information required for audit purposes.
8.3 Implement and monitor internal financial controls and approval procedures.
8.4 Identify process weaknesses and recommend improvements.
8.5 Ensure compliance with Company policies and financial procedures.

9. ERP, Accounting Systems & Process Improvement
9.1 Manage and support accounting software and ERP-related finance functions.
9.2 Ensure accuracy of financial data entered into accounting systems.
9.3 Coordinate with IT Department for system improvements and troubleshooting.
9.4 Improve finance processes through automation and digital solutions.
9.5 Maintain data accuracy, confidentiality and security of financial information.

10. Team Supervision & Department Coordination
10.1 Supervise Accounts Officers and junior finance staff.
10.2 Provide guidance, training and support to finance team members.
10.3 Coordinate with Sales, Procurement, Import, Warehouse, Logistics, HR and IT Departments.
10.4 Ensure timely completion of finance-related activities.
10.5 Promote teamwork, discipline and professional working standards.

11. Skills & Competencies
11.1 Strong knowledge of accounting principles, financial reporting and taxation.
11.2 Excellent analytical, problem-solving and decision-making skills.
11.3 Ability to prepare financial reports, budgets and management analysis.
11.4 Strong command of Microsoft Excel, accounting software and ERP systems.
11.5 Good communication, coordination and leadership skills.

12. Qualification & Experience
12.1 Bachelor’s Degree in Accounting, Finance, Commerce or related field.
12.2 Professional qualification such as CA Inter, ACCA, ICMA or equivalent will be preferred.
12.3 Minimum 5–7 years’ experience in Finance & Accounts function, preferably in trading, distribution or manufacturing environment.
12.4 Experience in ERP systems, taxation, financial reporting and team management is preferred.

13. Personal Attributes
13.1 High level of integrity, confidentiality and professional ethics.
13.2 Detail-oriented with strong accuracy and analytical approach.
13.3 Self-motivated with ability to work independently and manage deadlines.
13.4 Strong ownership mindset with commitment to continuous improvement.

14. Working Environment & Professional Requirements
14.1 Office-based position requiring coordination with multiple departments.
14.2 Occasional visits to banks, auditors, consultants and business locations may be required.
14.3 Ability to work under pressure during month-end closing, audits and reporting deadlines.

15. Key Performance Indicators (KPIs) & Working Relationships
Key Performance Indicators
15.1 Accuracy and Timely Completion of Financial Reports.
15.2 Effective Management of Accounts Payable and Receivable.
15.3 Timely Tax Compliance and Audit Support.
15.4 Cash Flow Management and Working Capital Control.
15.5 Budget Preparation and Cost Control Performance.
15.6 Accuracy of Financial Data and ERP Records.
15.7 Improvement in Finance Processes and Internal Controls.
15.8 Effective Coordination with Internal Departments and External Stakeholders.

Working Relationships
Maintain effective coordination with:
• Director Finance
• Chief Executive Officer
• Accounts & Finance Team
• Sales Department
• Procurement Department
• Import Department
• Warehouse & Logistics Department
• HR & Administration Department
• IT Department
• Banks, Auditors and Tax Consultants

Apply now: jobs@hrbs.com.pk (Subject line: Assistant Manager – Finance & Accounts (HVACR Industry)