Post-Award Project Officer - Chair of Actuarial Statistics

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and the environment we live in.

Your role

Strategic coordination and stakeholder management

• Coordinate communication and collaboration with internal and external stakeholders, including academic partners, the Ministry, industry representatives, professional associations, and relevant University services
• Prepare and maintain communication materials, including website content, presentations, news articles, event announcements, promotional materials, and other dissemination activities

Project planning, monitoring and reporting

• Contribute to the implementation of the Chair's strategic work plan by monitoring activities, milestones, deadlines, and deliverables across research, teaching, outreach, and partnership activities
• Proactively identify risks, delays, dependencies, or issues that may affect the successful delivery of the Chair's objectives, deliverables and milestones against the Chair's plan and escalate them to the Chair Holder with strategic analysis and contingency plan
• Define, monitor, and report on key performance indicators (KPIs) for the Chair

Master's programme coordination

• Support the coordination of the Master's programme in Actuarial Science, including admissions, communication with prospective and current students, and liaison with lecturers and University services
• Coordinate the administrative set up and follow-up of guest lecturers, guest professors and vacataire contracts

Event and operational management

• Coordinate the planning and delivery of guest lectures, workshops, conferences, guest speakers, visits of researchers/professionals, student activities, outreach initiatives, Steering Committee meetings, and other Chair-related events
• Oversee the project management of these activities, including planning, logistics, budgeting, procurement, financial follow-up, and coordination with internal and external stakeholders

Financial and procurement coordination

• Manage the Chair's operational budget, commitments, and expenditure in collaboration with the Faculty Financial Controllers and in line with the strategic decisions of the Chair Holder
• Coordinate procurement processes and liaise with suppliers and service providers for events, teaching activities, and other operational needs, supporting supplier selection and assessment

Your profile

• Master's degree or equivalent through relevant professional experience
• Approximately 4-6 years of relevant professional experience in project management, programme coordination, higher education, research administration, or a related field
• Ability to manage multiple priorities and work proactively with a high degree of autonomy
• Experience in communication, stakeholder management, budget monitoring, and event coordination is highly desirable
• Knowledge of actuarial science, insurance, finance, mathematics, or a related field would be considered an asset
• Excellent command of English and French is required. Good working knowledge of Luxembourgish and/or German would be considered an advantage

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Part Time 20.0 Hours per Week
• Location: Belval Campus
• Internal Title: Project officer
• Job Reference: UOL08555

.