HR Operations Officer

Job Title: HR Operations Officer

Department: People & Culture / Administration (The Governance Hub)

Location: Kano, Nigeria

Employment Type: Full-Time

Reports To: Head People & Culture / Administration

Dotted Line Report To: Project Lead (Business Manager)

About Abans & Companies Limited

Abans & Companies Limited is a diversified holding company with multiple subsidiaries operating across food processing, manufacturing, exports, supply chain, logistics, construction, and business development. Our People & Culture / Administration Department serves as The Governance Hub, driving organizational governance, employee experience, compliance, administration, and operational excellence across the Group.

We are looking for an experienced and highly organized HR Operations Officer to join our Kano operations and support the implementation of People & Culture initiatives while partnering with business operations to deliver exceptional employee and workplace administration.

Job Purpose

The HR Operations Officer will serve as the People & Culture representative within the assigned business unit, ensuring the effective implementation of HR policies, employee lifecycle processes, attendance administration, facilities management, fleet coordination, workplace compliance, and administrative operations.

The successful candidate will also provide operational support to the Project Lead (Business Manager) to ensure smooth day-to-day business operations within the business unit.

Key Responsibilities

1. Human Resources Operations

• Coordinate recruitment, interview scheduling, onboarding, and induction activities.
  
• Maintain accurate employee personnel records and confidential HR documentation.
  
• Administer probation, confirmation, employee movement, and exit processes.
  
• Support implementation of the Abans Employee Handbook & Policy Manual.
  
• Coordinate employee engagement and welfare initiatives.
  
• Handle employee grievances and disciplinary documentation.
  

2. Attendance, Leave & Payroll Administration

• Monitor daily attendance and timekeeping records.
  
• Manage attendance exceptions, lateness notices, and absence documentation.
  
• Review and process leave applications through Zoho Qntrl.
  
• Prepare monthly attendance reports for payroll processing.
  
• Maintain leave balances and attendance registers.
  

3. Office & Administrative Operations

• Manage office administration and daily workplace operations.
  
• Coordinate office maintenance, utilities, cleaning services, and repairs.
  
• Supervise janitors, drivers, and security personnel assigned to the office.
  
• Coordinate visitors, meeting logistics, accommodation, and travel arrangements.
  
• Maintain office asset and inventory records.
  

4. Facilities & Fleet Management

• Coordinate company vehicle scheduling and utilization.
  
• Administer vehicle requests.
  
• Maintain vehicle maintenance, servicing, insurance, and registration records.
  
• Monitor fuel usage and driver assignments.
  
• Conduct routine facility and workplace inspections.
  

5. Business Operations Support

• Provide administrative support to the Project Lead (Business Manager).
  
• Coordinate staff deployment and operational logistics.
  
• Prepare operational reports and documentation.
  
• Assist in coordinating business unit projects and operational activities.
  

6. Compliance & Reporting

• Ensure compliance with company policies and SOPs.
  
• Maintain HR dashboards and operational reports.
  
• Coordinate documentation for audits and compliance reviews.
  
• Submit weekly and monthly People & Culture reports to the Head People & Culture / Administration.
  

Minimum Qualifications

Education

Applicants must possess a Bachelor's Degree in one of the following (or a closely related discipline):

• Human Resource Management
  
• Personnel Management
  
• Industrial Relations
  
• Business Administration
  
• Public Administration
  
• Psychology
  
• Sociology
  
• Any other related Social Science discipline
  

Experience

Maximum 2–3 years proven experience in Human Resources, People Operations, or Administration.

Experience within FMCG, manufacturing, food processing, logistics, agriculture, or a corporate environment is an advantage.

Why Join Abans?

At Abans, you'll be joining a fast-growing organization where the People & Culture / Administration Team serves as the Governance Hub for the Group. You'll have the opportunity to contribute to organizational development, process improvement, compliance, and employee experience while working across multiple business units within a dynamic holding company structure.

Requirements

Requirements

Candidates should meet the following requirements:

• Must currently reside in Kano State.
  
• Residence within Fagge LGA or Kano Municipal (KMC) is strongly preferred.
  
• Fluency in English (written and spoken) is mandatory.
  
• Fluency in Hausa is a significant advantage.
  
• Strong knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
  
• Experience using HRIS or workflow management software (Zoho experience is an advantage).
  
• Strong report-writing and documentation skills.
  
• Excellent organizational and administrative skills.
  
• Ability to manage confidential information with integrity and professionalism.
  

Added Advantages

Candidates with any of the following will have an added advantage:

• Possession of Chartered Institute of Personnel Management (CIPM) certification, in view or any recognized HR certification.
  
• Experience with Zoho Recruit, Zoho People, Zoho Qntrl, or other HR systems.
  
• Experience in facilities management or fleet administration.
  
• Experience coordinating multiple stakeholders across business operations.
  

Required Competencies

We are looking for someone who demonstrates:

• Strong attention to detail.
  
• High level of integrity and confidentiality.
  
• Excellent communication and interpersonal skills.
  
• Problem-solving and conflict resolution abilities.
  
• Time management and ability to manage multiple priorities.
  
• Initiative and accountability.
  
• Stakeholder and relationship management skills.
  

Performance Expectations

The successful candidate will be expected to contribute to:

• Accurate attendance and leave administration.
  
• Timely HR reporting and documentation.
  
• Recruitment and onboarding execution.
  
• Workplace compliance and policy implementation.
  
• Office and facility management standards.
  
• Fleet utilization and administrative coordination.
  
• Employee engagement and welfare initiatives.
  
• Operational support for the assigned business unit.
  

Performance will be measured through the company's Performance Management System (3-PMS) using weekly, monthly, quarterly, and annual KPIs.