HR Operations Executive

Job Purpose

To manage end-to-end HR operations from pre-boarding to employee exit, ensuring accurate employee records, timely HR processes, effective coordination, and compliance with company policies. The role requires working knowledge of HRMS and basic Excel.

Key Responsibilities

1. Pre-boarding & Joining

· Coordinate pre-joining formalities and documentation.

· Collect and verify employee documents and personal information.

· Create and maintain employee records in the HRMS.

· Coordinate joining formalities, induction, and onboarding activities.

· Ensure timely completion of joining documentation and checklists.

2. Employee Records & HRMS

· Maintain accurate and updated employee records in the HRMS.

· Update employee information related to transfers, promotions, leave, attendance, and other employee movements.

· Generate basic HR reports from the HRMS.

· Maintain confidentiality and accuracy of employee data.

3. Attendance & Leave Management

· Monitor attendance and leave records.

· Coordinate with employees and reporting managers for attendance regularisation.

· Maintain leave records and support monthly attendance closure.

· Assist in resolving routine attendance and leave-related queries.

4. HR Documentation & Employee Support

· Prepare HR letters, documents, and employee communications as required.

· Maintain employee files and HR documentation.

· Respond to routine employee queries related to HR policies, processes, leave, attendance, and documentation.

· Coordinate with relevant departments for employee-related requirements.

5. Payroll Support

· Provide accurate attendance, leave, and employee data to the payroll team.

· Support monthly payroll inputs and verification.

· Coordinate on discrepancies related to attendance, leave, and employee master data.

6. Employee Engagement & HR Activities

· Support employee engagement initiatives and HR events.

· Assist in employee communication and HR awareness activities.

· Coordinate training, induction, and other employee development activities as required.

7. Employee Lifecycle Management

· Maintain records of employee movements such as confirmation, transfers, promotions, and role changes.

· Ensure required documentation is completed at each stage of the employee lifecycle.

· Coordinate with managers and employees to ensure timely completion of HR processes.

8. Exit & Full-and-Final Coordination

· Coordinate resignation and exit formalities.

· Maintain resignation and notice-period records.

· Conduct/coordinate exit interviews and exit documentation.

· Coordinate clearance and handover processes with relevant departments.

· Support full-and-final settlement by providing required employee and attendance information.

· Ensure timely issuance of relieving/experience documentation as applicable.

Basic Excel & HRMS Skills

· Working knowledge of MS Excel for maintaining HR data and preparing basic reports.

· Familiarity with basic Excel functions such as sorting, filtering, formatting, SUM, COUNT, and basic lookups.

· Working knowledge of HRMS for employee records, attendance, leave, onboarding, and HR reporting.

· Ability to maintain accurate and confidential HR data.

Key Skills

· HR Operations & Employee Lifecycle Management

· HRMS & Basic Excel

· Documentation & Record Management

· Communication & Coordination

· Attention to Detail

· Confidentiality & Data Handling

· Time Management

· Employee Query Handling

· Basic Knowledge of HR Policies & Labour Compliance

Qualification

Graduate in HR, Business Administration, or a related field.
An HR qualification such as MBA/PGDM in HR will be an added advantage.

Key Performance Indicators (KPIs)

· Timely completion of joining and exit formalities.

· Accuracy and completeness of employee records.

· Timely HRMS and attendance updates.

· Accuracy of payroll inputs.

· Timely resolution of employee queries.

· Compliance with HR processes and documentation requirements.

Requirements

Basic Excel & HRMS Skills

· Working knowledge of MS Excel for maintaining HR data and preparing basic reports.

· Familiarity with basic Excel functions such as sorting, filtering, formatting, SUM, COUNT, and basic lookups.

· Working knowledge of HRMS for employee records, attendance, leave, onboarding, and HR reporting.

· Ability to maintain accurate and confidential HR data.

Key Skills

· HR Operations & Employee Lifecycle Management

· HRMS & Basic Excel

· Documentation & Record Management

· Communication & Coordination

· Attention to Detail

· Confidentiality & Data Handling

· Time Management

· Employee Query Handling

· Basic Knowledge of HR Policies & Labour Compliance