Admin -Sr Executive

Role Overview

This is an Individual Contributor (IC) role responsible for corporate administration, office infrastructure, procurement, and facilities management across the Group. The role will work closely with branch Admin SPOCs, HR, IT, Finance, and external vendors to ensure efficient administrative operations, cost optimization, and consistent infrastructure standards.

The role requires approximately 20% travel to branch offices across India to review facilities, oversee infrastructure projects, support procurement activities, and ensure adherence to administration standards and processes.

Key Responsibilities

Infrastructure & Facilities

• Manage office infrastructure, facilities, maintenance, repairs, housekeeping, and workplace readiness across all locations.
  
• Ensure timely upkeep of offices and coordinate renovation or infrastructure improvement activities.
  
• Conduct periodic branch visits to assess infrastructure standards and operational requirements.
  
• Coordinate with landlords, facility service providers, and maintenance vendors.
  

Procurement & Vendor Management

• Manage end-to-end procurement of office assets, furniture, equipment, stationery, consumables, and facility-related purchases.
  
• Source vendors, negotiate commercial terms, obtain competitive quotations, and ensure timely procurement.
  
• Build and manage long-term vendor relationships while ensuring service quality and cost efficiency.
  
• Track purchase requests, purchase orders, vendor invoices, and contract renewals.
  

Administration Operations

• Coordinate with Admin SPOCs across all branch offices.
  
• Maintain office asset inventory and lifecycle records.
  
• Manage hotel bookings, travel arrangements, and administrative logistics.
  
• Collaborate with HR, IT, Finance, and branch teams for smooth operational support.
  
• Develop and implement standardized administration and procurement processes across the organization.
  
• Monitor administration budgets and recommend cost-saving initiatives without compromising service quality.
  

Requirements

Desired Profile

• Graduate in any discipline.
  
• 3–5 years of experience in Corporate Administration, Procurement, Facilities Management, or Office Infrastructure Management.
  
• Hands-on experience managing both office infrastructure and procurement.
  
• Strong commercial acumen with excellent vendor negotiation skills.
  
• Experience handling multi-location administration is preferred.
  
• Strong planning, coordination, and stakeholder management skills.
  
• Good knowledge of asset management and facility operations.
  
• Proficient in MS Office, especially Excel.
  
• Willingness to travel approximately 20% across branch locations.