TRANSPORT SUPERVISOR

JOB SUMMARY

To supervise and coordinate the safe, efficient, and cost-effective operation of agricultural tractors, excavators, back hoes, green leaf transport trucks, utility vehicles, loggers, mowers, and related fleet equipment. The role ensures proper fleet utilization, driver/operator discipline, preventive maintenance coordination, fuel control, compliance with safety standards, and timely transport operations.

KEY RESPONSIBILITIES

• Allocate vehicles and equipment according to operational needs.
• Monitor fleet movement, utilization, and productivity.
• Ensure timely dispatch and return of vehicles/equipment.
• Coordinate transport schedules with field, factory, estate and operations departments.
• To identify skill gaps, plan and schedule appropriate training programs for drivers and operators.
• Conduct toolbox talks and safety briefings.
• Monitor discipline, attendance, performance, and adherence to company procedures.
• Train operators on proper machine handling and fuel economy practices.
• Investigate accidents, incidents, and operational complaints.
• Conduct daily inspection checks on fleet and equipment.
• Report breakdowns and coordinate repairs with workshop personnel.
• Ensure preventive maintenance schedules are followed.
• Monitor machine condition and minimize downtime.
• Maintain fuel records, mileage/hour-meter reports and monitor fuel consumption and identify abnormal usage.
• Control unauthorized vehicle or equipment use.
• Assist in reducing transport and operational costs.
• To ensure smooth, cordial and efficient inter departmental cooperation for efficient delivery of services and optimizing of Company resources.
• Implement budget and control resources within the section and ensure that targets are achieved at the expected cost.
• Enforce safety standards and adherence to company policies and procedures, existing social audits and be involved in such committees as may be required.
• Allocate tasks to drivers,  operators & ensure set targets are achieved.
• Keep vehicle records, logbooks, insurance, and inspection reports updated
• Ensure drivers follow traffic laws and company policies
• Ensure vehicle licensing and insurance are valid
• Train or guide drivers/Operators on safety and proper vehicle, tractors, excavators, loggers and Back hoes  handling.
• Inspect vehicles for roadworthiness and cleanliness
• Reduce breakdowns and operating costs
• Maintain accurate records for Fleet movement, Fuel usage ,Maintenance schedules, Driver attendance, Breakdown reports, Trip sheets and machine operating hours.
• Prepare daily, weekly, and monthly operational reports.
• Monitor vehicle licensing, insurance, and inspection validity.
• Enforce transport safety policies and company regulations and Conduct routine safety inspections.
• Ensure compliance with traffic laws, occupational safety, and environmental standards.
• Ensure all vehicles carry required safety equipment and documentation.
• Perform any other duties as may be assigned by your supervisor.

Requirements

Required Qualifications

1.      Education

Diploma in  Agricultural /Mechanical/ Automotive Engineering,

Applicants with Certificate/ Diploma in Fleet management will have added advantage.

2.      Experience

• Over 3 years’ experience in Fleet/transport Supervision in a busy Agricultural or Commercial set up
• Experience with agricultural and heavy machinery operations preferred.
• With valid driving license and over 5 years driving experience

3.       Skills & Competencies

• Good leadership and supervisory skills with ability to manage drivers and machine operators.
• Good reporting and record-keeping skills.
• Basic computer skills (Excel, transport systems, fleet records).
• Strong problem-solving and decision-making abilities.
• Good communication and teamwork skills.

Benefits

1.Housing