Executive Assistant cum Social Media Manager

Job Purpose

1. To provide administrative, client coordination, marketing and social media support to senior leadership, ensuring that client commitments, internal action items, marketing activities and social media initiatives are executed efficiently and on time.
   
2. This is an individual contributor role with no team handling
   

Roles and Responsibilities

1. Executive & Secretarial Support
   
   1. Manage calendars, schedules and appointments for leadership.
      
   2. Keep track of open tasks and commitments assigned internally or to external stakeholders.
      
   3. Follow up with clients, finance team, vendors and other stakeholders for pending matters.
      
   4. Escalate delays and ensure closure of outstanding tasks.
      
2. Business Support
   
   1. Draft professional emails, letters and client communications.
      
   2. Create presentations, proposals, brochures and marketing material.
      
   3. Maintain repository of proposals, presentations and marketing assets.
      
   4. Support lead generation and outreach campaigns.
      
   5. Coordinate distribution of newsletters, email campaigns and marketing communications.
      
   6. Maintain contact databases and mailing lists.
      
   7. Support in research, papers and other work
      
   8. Support in client related work that needs to be done
      
   9. Assist in tracking client deliverables and project milestones.
      
3. Social Media & Content Management
   
   1. Coordinate recording of podcasts, videos, interviews and content sessions.
      
   2. Coordinate and create videos from content using Adobe or Canva with voice over
      
   3. Edit and prepare final social media videos using approved tools.
      
   4. Create social media posts, captions and supporting creatives.
      
   5. Publish content across LinkedIn and other relevant platforms.
      
   6. Respond to queries, comments and messages received through social media channels.
      
   7. Engage with followers, groups and professional communities to increase reach.
      
   8. Track social media performance and prepare monthly reports.
      
   9. Maintain content calendar and ensure continuous content pipeline.
      
   10. Create partnerships to establish the channels as credible channels
       
4. Other
   
   1. Any other task given by the leaders
      

Requirements

Educational and Technical Skills

1. Bachelors or Masters in any area with knowledge of technology
   
2. Microsoft PowerPoint, Word and Excel
   
3. Adobe products for pdf, movie, picture and social media management
   
4. Video making tools like Adobe Express, Premier Pro or Canva)
   
5. Social media publishing platforms knowledge
   
6. Ai tools such as ChatGPT, Microsoft Copilot, Gemini, Claude or similar platforms
   

Professional Skills

1. Appropriate written and verbal communication
   
2. Strong follow up and coordination abilities
   
3. Highly organised and detail oriented
   
4. Ability to manage multiple tasks simultaneously
   
5. High sense of ownership and accountability
   

Personal Attributes

1. Proactive and action oriented
   
2. Persistent in following up open items
   
3. Deadline focused
   
4. Professional and confidential in handling information
   
5. Strong problem solving mindset
   

Other details

1. Location: Gurgaon
   
2. Engagement type: Primarily work from office, with few days Hybrid working options