Executive Assistant - Onsite Tallahassee, FL

Dress Code:  Appropriate, Semi-Professional Dress Attire

Work Environment:  Office

Position Summary:
Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys.  Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems.  Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
  
• Formatting, finalizing, typing, and filing documents.
  
• Preparing letters and legal documents from drafts.
  
• Filing pleadings and motions with appropriate tribunals.
  
• Serving or arranging service of legal documents, and maintaining attorney case files.
  
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
  
• Retaining and scheduling court reporters and obtaining transcripts.
  
• Performing general secretarial duties such as phone calls and travel arrangements.
  
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
  
• Closing case files, and supporting office management as needed.
  

Requirements

Skill
Required / Desired
Amount
of Experience
Ability to speak and understand English
Required


Must possess at least a high school diploma
Required


Associates of Bachelors degree preferred
Desired


Must have 3 to 5 yrs experience working as a paralegal or legal secretary
Required
3
Years
Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
Required
3
Years
Experience preparing legal documents and subpoenas
Required
3
Years
Experience preparing discovery requests and scheduling hearings, trials and depositions
Required
3
Years
Experience formatting, finalizing, typing and filing documents
Required
3
Years
Experience preparing letters and legal documents from drafts
Required
3
Years
Experience filing pleadings and motions with appropriate tribunals
Required
3
Years
Experience managing executive management daily calendars
Required
2
Years
Experience managing travel arrangements
Required
1
Years
Experience working in the Florida Courts systems
Highly desired