Caretaker

Position: Caretaker

Department: Administration / Facilities

Location: As Assigned

Reports To: General Manager

Employment Type: Full-Time

1. Job Purpose

The Caretaker will be responsible for the day-to-day upkeep, cleanliness, safety, security coordination, and general maintenance of the assigned company premises, accommodation, site, or facility. The role will ensure that the assigned property and its facilities remain clean, functional, secure, and properly maintained.

2. Key Responsibilities

A. Premises & Facility Management

• Maintain the cleanliness, orderliness, and general condition of the assigned premises.
• Conduct regular inspections of buildings, rooms, common areas, grounds, equipment, and facilities.
• Ensure that furniture, fixtures, electrical fittings, plumbing, doors, windows, and other facilities are in good condition.
• Report defects, damages, breakdowns, or maintenance requirements promptly.
• Coordinate with approved maintenance personnel, contractors, or technicians for repairs.
• Follow up on maintenance work to ensure timely completion and acceptable quality.

B. Housekeeping & Cleanliness

• Ensure rooms, offices, common areas, washrooms, kitchen areas, and surrounding premises are kept clean and hygienic.
• Monitor availability of cleaning materials, toiletries, and other essential supplies.
• Maintain proper storage and usage of housekeeping materials.
• Ensure waste is collected and disposed of appropriately.
• Monitor pest-control and sanitation requirements and report concerns to the relevant department.

C. Accommodation Management

• Maintain proper records of company accommodation and allocated rooms.
• Ensure rooms are prepared and maintained for employees, visitors, or management as required.
• Monitor occupancy and report any unauthorized use of rooms or facilities.
• Maintain an inventory of furniture, appliances, utensils, linen, and other company property provided at the accommodation.
• Report loss, damage, or misuse of company property immediately.

D. Security & Safety

• Coordinate with the Security Department to maintain the safety and security of the premises.
• Ensure gates, doors, windows, locks, and other access points are properly secured.
• Report suspicious activities, unauthorized access, theft, damage, or security incidents immediately.
• Report fire, electrical, water, structural, or other safety hazards promptly.
• Support emergency response procedures as required.

E. Utilities & Equipment

• Monitor electricity, water, generator, gas, and other essential utilities.
• Report unusual consumption, leakage, breakdowns, or interruptions.
• Ensure basic equipment and appliances are used properly.
• Maintain records of utility readings where required.
• Escalate major technical issues to the Administration / Facilities team.

F. Inventory & Supplies

• Maintain an updated inventory of items under the caretaker's responsibility.
• Monitor stock levels of cleaning materials, toiletries, basic maintenance items, and other supplies.
• Raise requests for replenishment through the approved company process.
• Ensure company assets and supplies are properly stored and protected.
• Maintain records of items issued, received, damaged, or replaced.

G. General Support

• Assist with the arrangement of rooms and facilities for company meetings, visitors, events, or management requirements.
• Support movement or arrangement of furniture and other non-specialized items when required.
• Coordinate with service providers and contractors visiting the premises.
• Assist employees and authorized visitors with basic facility-related requirements.
• Perform other reasonable duties assigned by the reporting manager.

Requirements

3. Qualifications & Experience

• Previous experience as a Caretaker, Facilities Assistant, Housekeeper, Site Assistant, Estate Assistant, or similar role.
• Experience in handling company accommodation, residential premises, offices, farms, or site facilities will be an advantage.
• Basic knowledge of plumbing, electrical, carpentry, and general maintenance is desirable.
• Basic computer literacy and ability to maintain simple records will be an advantage.

5. Required Skills & Competencies

• Good housekeeping and organizational skills.
• Basic maintenance and troubleshooting ability.
• Good observation and attention to detail.
• Reliability and sense of responsibility.
• Ability to identify and report safety and maintenance issues.
• Good communication and interpersonal skills.
• Ability to work independently with minimum supervision.
• Integrity and proper handling of company property.
• Ability to respond to urgent facility-related issues.
• Teamwork and willingness to support other departments when required.

6. Working Conditions

• The position may require working at company accommodation, offices, farms, production sites, or other company facilities.
• May be required to work outside normal working hours in case of emergencies or urgent facility requirements.
• The employee must comply with all the company health, safety, security, and operational procedures.