A Facility Manager oversees the daily operations, maintenance, safety, and security of a building or facility to ensure a productive environment. Key responsibilities include managing vendor contracts (cleaning, security, maintenance), maintaining HVAC/electrical systems, budgeting for repairs, enforcing health and safety regulations, and handling space planning. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities staff. Our ideal candidate is well-versed in facilities management processes and exhibits high multitasking and organizational abilities.

Location: Domlur, Bengaluru
Travel Requirements: Within the city
Employment Type: Full time

Work Arrangement: Work from Office (WFO)

Working Days: Six-Day Policy (1 weekday leave only)

Salary: INR 8,00,000/- to INR 14,00,000/- per annum as CTC

Department: Administration / Operations
Reporting To: Administration Head / Hospital Management

 

Objectives of this role

·      Oversee day-to-day facility operations including housekeeping, security, waste management, and utility management.

·         Ensure all building facilities adhere to proper safety standards and cleaning procedures

·         Ensure immediate resolution of maintenance issues to avoid disruption to hospital services.

·         Maintain equipment and building provisions to meet health and safety requirements

·         Organize and plan building instalments and refurbishments

·         Supervise facilities staff and communicate with external contractors and vendors

·         Keep building and all facilities up to code and accurately follow maintenance protocol

·         Timely communication of relevant information, escalations, building management and reporting

·         Maintain maintenance records, service logs, and repair history for all facility systems

Key Responsibilities for the Facility Manager

Maintenance and Repairs: Ensuring that buildings and facilities are properly maintained and in good working condition. This involves developing and implementing preventive maintenance programs, scheduling repairs, and coordinating with maintenance staff or external vendors.

Facility Operations: Managing day-to-day operations of facility, including security, parking areas, cleaning, waste management (as per the guidelines), and utilities. This may involve overseeing service contracts, managing service providers, and monitoring performance to ensure compliance with service level agreements.

Space Management: Optimizing the use of space within facilities, including allocation, lay out and arrangement. This involves assessing space requirements, coordinating office moves or relocations, and ensuring efficient utilization of space.

Budgeting and Cost Control: Developing and managing the facility budget, including expense forecasting, cost control, and expenditure tracking. This involves identifying cost-saving opportunities, negotiating contracts, and optimizing facility-related expenses by working close with the inventory team.

Vendor Management: Selecting, contracting, and managing vendors and service providers for facility-related services, such as maintenance, cleaning, security, or landscaping across branches. This includes monitoring vendor performance, resolving issues, and maintaining good working relationships.

Asset management: Maintenance of AMC and CMC’s as per the stipulated guidelines along with the proper record keeping and report submission.

Training to the staff: Giving training to the in-house and the outsourced staff on the machines/equipment. This includes the HK staff and the supervisor. Conducting building rounds at set intervals and publishing the reports on time.

Housekeeping Inventory & Stock Management: Responsible for standardization of cleaning materials, arranging the stock, handling stock and ordering for each month.

Staff Management & Coordination: Preparation of ROTA, monitoring day to day staff activities, dealing with performance issues, and planning for deep cleaning as per the hospital schedule.

Health, Safety & Regulatory Compliance: Conduct regular safety inspections, ensure proper maintenance of fire safety systems, training staff on safety protocols, and maintaining emergency preparedness plans, and ensure biomedical waste disposal practices follow applicable guidelines.

Documentation & Reporting: maintenance logs, service records, facility inspections and repairs and prepare the monthly reports to the Management

Required Skills and Qualifications

- Experience: Minimum of six years of proven experience as a facility manager preferably in healthcare, hospitals, or large institutions.

- Technical Knowledge: Understanding of Understanding of electrical, plumbing, and mechanical systems
-  Leadership: Strong team management and communication skills.
- Analytical Skills: Ability to analyze data for cost-efficiency and space optimization.
-   Education: Bachelor’s degree in facility management, engineering, or business administration is preferred.
-   Time Management and Communication Skills: Ability to think fast, act fast and communicate with precision with attention to detail.
- Certification: Certified Facility Manager (CFM) or similar credentials is also preferred.

 

ABOUT THE ORGANISATION

Cessna Lifeline is one of India’s most established veterinary healthcare providers with over two decades of experience in advanced veterinary medicine, surgery, diagnostics, rehabilitation, grooming, and pet wellness services. We are in 4 states (Karnataka, Haryana, Maharashtra, Tamil Nadu) and looking towards great expansions in the coming years.

You can read more about our illustrious chain of veterinary hospitals on www.cessnalifeline.com

Requirements