Kainaiwa Children’s Services Corporation - Finance Administrative Support

Number of Openings: 1

ABOUT US

Kainaiwa Children's Services Corporation is a growing, dynamic First Nations organization providing programs and services to Blood Tribe children and families in need of support and protection so they can become positive, healthy, contributing members of our community. KCSC maintains its Vision and Mission while incorporating Blood Tribe traditions through Kainayssini, the Declaration of the Elders of the Blood Indian Nation.

POSITION OVERVIEW

Reporting to the Finance Manager, the Finance Administrative Support provides secretarial and administrative support to the Finance Manager and the Finance department. The role is responsible for:

• Developing and maintaining the department's manual and electronic filing systems
• Answering and screening incoming calls
• Taking minutes at meetings
• Helping prepare internal and external communications
• Coordinating travel arrangements and expenses
• Processing documents and cheques

In addition to the duties outlined below, the Finance Administrative Support shall perform other related duties as assigned by the Finance Manager from time to time.

DUTIES AND RESPONSIBILITIES

• Administrative Support
  • Answer, screen and direct incoming phone calls for the Finance Manager and Finance department, and make outgoing calls on the Manager's behalf as requested.
  • Greet and assist management and staff as required.
  • Provide general administrative and clerical support to finance staff.
  • Arrange and attend meetings and take minutes when assigned by the Finance Manager.
  • Help the Finance Manager prepare and process internal and external communications.
  • Arrange and prepare travel and travel expenses for the Finance department as requested.
  • Photocopy, scan, file and organize financial documents.
  • Manage office supply inventory and ordering.
  • Support special projects and finance-related activities as assigned.
  • Maintain cooperative working relationships with other staff members and departments.
• Finance Support
  • Receive, sort and distribute invoices to the appropriate department managers for processing and approval.
  • Help maintain accurate financial records and filing systems.
  • Help make sure invoices, receipts and supporting documentation are properly organized.
  • Help with document preparation and data entry as required.
  • Support month-end and year-end administrative activities.
• Document and Cheque Processing
  • Coordinate and obtain authorized signatures on cheques and financial documents.
  • Deliver cheques and financial documents to the appropriate personnel for review and approval.
  • Maintain the confidentiality of all financial information at all times.
• Mail and Courier Services
  • Collect, sort and distribute incoming and outgoing mail and correspondence.
  • Deliver financial documents, invoices and correspondence to departments as required.
  • Coordinate courier services when necessary.

QUALIFICATIONS

• High school diploma or equivalent.
• A certificate or training in Office Administration, Business Administration or a related field is an asset.
• Experience in an administrative or finance support role is preferred.
• Working knowledge of the Blackfoot language is preferred.
• Must possess a valid Class 5 Driver's Licence and have access to a vehicle.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency in data entry with a high degree of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

WHY WORK FOR US

We offer competitive compensation, health and dental benefits for eligible employees, and ongoing training opportunities.

APPLICATION REQUIREMENTS

• Resume and cover letter are required for consideration.
• Please note that the successful candidate(s) will be required to provide a current Criminal Record Check and Intervention Record Check, education verification, three employment references, and a valid driver's licence and/or driver's abstract.
• This posting will remain open until a suitable candidate is found. Only candidates selected for an interview will be contacted.