Account & Admin Assistant

Job Description

JD Group is hiring an Account & Admin Assistant who will be responsible for providing day-to-day support in accounting, finance, office administration, documentation, and coordination activities. The position will assist in maintaining accurate financial records, processing transactions, managing administrative documentation, and ensuring smooth office operations in accordance with company policies and applicable laws and regulations of Nepal.

Key Responsibilities

Accounting & Finance

• Assist in maintaining day-to-day accounting records and financial transactions.

• Prepare and record sales invoices, purchase invoices, receipts, payments, journal vouchers, and other accounting documents.

• Assist in maintaining accounts payable and accounts receivable records.

• Follow up on outstanding receivables and assist in preparing Statements of Account (SOA).

• Assist with bank reconciliation and cash/bank transactions.

• Maintain proper records of petty cash and office expenses.

• Assist in preparing monthly financial reports and supporting schedules.

• Assist in the preparation of VAT, TDS, and other tax-related documentation as required.

• Ensure proper filing and documentation of invoices, vouchers, bills, and supporting documents.

• Assist during monthly, quarterly, and annual closing activities.

• Coordinate with banks, vendors, customers, auditors, and other relevant parties as required.

• Assist in maintaining accounting records in Tally.

• Support the Head of Finance in other accounting and finance-related activities.
  
  Administration

• Handle day-to-day administrative and office support activities.

• Maintain proper records of office documents, contracts, correspondence, and administrative files.

• Coordinate with vendors and service providers for office requirements.

• Assist with procurement of office supplies, stationery, and other materials.

• Maintain records of office assets, equipment, and supplies.

• Assist in organizing meetings, appointments, travel arrangements, and other administrative requirements.

• Handle incoming and outgoing correspondence, courier, and document dispatch.

• Assist in maintaining employee attendance, leave records, and other HR-related administrative documents.

• Support management and other departments with administrative requirements.

• Ensure proper organization and maintenance of physical and electronic records.

  Compliance & Documentation

• Assist in maintaining documents required for tax, audit, banking, and regulatory purposes.

• Ensure accounting and administrative documents are properly authorized and filed.

• Assist in preparing documents required by government authorities, banks, auditors, and management.

• Maintain confidentiality of financial, employee, and company information.

• Ensure compliance with company policies and applicable laws and regulations of Nepal.

  Qualifications & Experience

• Bachelor’s degree in Management, Accounting, Finance, Business Administration, or a related field.

• Minimum 2 years of relevant experience in accounting and administration.

• Experience in a Nepalese company, preferably in a finance/accounting and administrative role.

• Practical knowledge of Nepalese accounting practices, VAT, TDS, and basic tax compliance.

• Experience with Tally will be preferred.

• Good knowledge of MS Excel, Word, Outlook/email, and other office applications.

• Candidates with experience in handling banking transactions, vendor payments, receivables, and documentation will be preferred.

  Required Skills & Competencies

• Good accounting and numerical skills.

• Strong attention to detail and accuracy.

• Good knowledge of MS Excel and accounting software.

• Good communication and interpersonal skills.

• Good organizational and time-management skills.

• Ability to maintain proper documentation and records.

• Ability to work independently as well as in a team.

• Ability to prioritize multiple tasks and meet deadlines.