Project Leader

About the Role

As a Project Leader, you will own the end-to-end execution of medium-complexity projects — from contract award through close-out. Working across internal teams, clients, and external parties, you will be accountable for delivering on time, within budget, and to the highest quality standards, with the ability to stand in for the Project Manager when required.

Key Responsibilities

Contract Management

• Manage all contract administration for assigned projects, including contract summaries, review comments, and execution activities.
• Calculate, report, and defend potential and actual claims arising from contract review activities.
• Identify, document, and coordinate all project claims and variations from clients, engineering, and the internal supply chain.
• Quote all variations in collaboration with the Commercial Team; obtain management approval for additional or varied works.
• Maintain and update the contract baseline and project plan following client approval of quotations or claims.
• Follow up purchase orders for approved claims and variations; record all LD and back-charge claims in the claims file.
• Prepare justification, arguments, and reasoning to counter client claims and close them cost-effectively with appropriate approvals.

Project Execution and Delivery

• Lead the end-to-end execution of assigned projects in line with contract terms, FPI procedures, processes, and policies — with a focus on maximising client satisfaction.
• Review and approve project schedules, including field activities, ensuring all scope and time requirements are properly addressed.
• Issue Release for Production requests with the required documentation; seek client approval for priced Bills of Quantities.
• Monitor and compare base plan with actual progress; report and escalate delays as required.
• Control the Training Schedule within the project and ensure its alignment with the overall project plan.
• Manage the formal project close-out process, communicating close-out requirements to the organisation and executing contract-specific terms and conditions.

Reporting and Communication

• Agree with the client on the content of Client Project Reports; issue reports on schedule.
• Issue fortnightly internal reports to senior project management.
• Represent FPI in external project meetings; plan meeting agendas, review, sign, and communicate Minutes of Meetings.
• Prepare and distribute visit reports to the line organisation; review reports submitted by others.
• Ensure all project correspondence is properly distributed and escalated in accordance with FPI's Email Distribution and Escalation Policy.

Risk, NCRs, and Continuous Improvement

• Identify, communicate, and escalate NCRs and lessons learnt in accordance with FPI procedures.
• Control assigned project issues; support and verify the execution and close-out of related improvement actions.
• Facilitate client satisfaction surveys per project and provide project KPIs to support the improvement process.
• Maintain the Client Communication Record File; support timely resolution and closure of client complaints.

Document Control and Records Management

• Set and communicate project document control requirements to the document control team, including distribution matrix, VDRL, and MRB requirements.
• Control the contents of the VDRL and MRB index; verify correct application of procedures across the project team.
• Create, maintain, and archive all project records in accordance with FPI procedure.

HSE

• Participate in QHSE audits and incident reporting; comply with all relevant safety, quality, and environmental procedures.
• Use appropriate personal protective equipment at all times; report unsafe acts, incidents, and safety violations.