Sr. Executive – Procurement

You will:

Responsible for handling end to end Procurement activities in APD except Horticulture

related Procurements.

Sourcing Vendors within short lead time for variety of products required by different

depts of APD that includes Central office / Branch offices in Bangalore and other

Districts / Pune.

Collecting quotations, comparing the quotes, negotiations done to finalize the rates.

During this process, travel within Bangalore whenever is required.

Raise purchase order in Tally by coordinating with the program / Finance spec and get it

approved from the Procurement Head / Unit Head / CEO or CFO.

Issue purchase orders to the vendors and ensure the delivery of the products as per the

delivery terms agreed with the vendors.

At the time of delivery of goods, ensure the quality check of the goods

In case of any damage or goods delivered is not as per our order and then process the

goods for exchange by following the existing compliances in APD.

Once the products are delivered, ensure to take acknowledgement of receipt of goods

from respective department in the Invoice.

After the receipt of the GRN (Goods Receipt Note) acknowledged Invoice along the

payment voucher with authorization of respective department head, process it to

accounts department for releasing the vendor’s payment through company’s existing

Payment software system.

Prepare all the documentation related to Procurement is. Debit card statement,

scanned vouchers renaming & systematically save to the system, update on a daily basis

Indents received tracker, Payment vouchers submitted to finance dept

statement, vendors registration statement updating, Annual rate contracts and

generate pivot weekly / monthly reports of procurement.

Update the Master Indent tracker excel sheet correctly with the details of the indents

received and keep updating the tracker as the indents are processed.

Responsible for checking the Master indent tracker and Divas report on a daily basis to

analyze the pending indents to complete / payments release pending. Accordingly,

follow up the required persons in APD and ensure the procurement process is

completed within limited time limit.

Responsible for all the co ordinations between the user dept. and the supplier.

Handle the entire Procurement activities single handedly

Requirements

A Graduate with 5-10yrs experience in Procurement process activities required. Must have good experience in

MS office and have good written / oral communication skills. Must be multilingual and ready to travel

independently / occasionally within Bangalore for procurements. If the person knows driving two / four-

wheelers will be much preferred. Must have be accountable, good negotiator, multitasking, systematic

working skills, quick learner, good planner to execute multiple tasks assigned simultaneously to complete the

assigned procurements within limited timelines. Trustworthy, sincere, transparent, stable, responsible and

smart working candidate preferred. Male candidates are much preferred for this position.