Accounts Payable Auditor; Auditor's Office

GENERAL SUMMARY

The Accounts Payable Auditor performs professional accounts payable, pre-audit, and financial review functions to help ensure County expenditures are properly authorized, accurately recorded, adequately supported, and processed in accordance with applicable laws, County policies, purchasing requirements, and internal controls. The position researches and resolves payment issues and provides assistance to vendors and County departments.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Review and audit invoices, purchase orders, requisitions, contracts, receiving documentation, and other supporting records for accuracy, completeness, proper authorization, and compliance with County policies and purchasing requirements prior to payment.
• Analyze, research, and process invoices, fees, refunds, credits, and payments. Verify calculations, pricing, discounts, account and fund coding, and supporting documentation.
• Identify discrepancies, duplicate or unusual payments, missing documentation, and other exceptions; research and resolve issues with departments and vendors before payment.
• Process regular and special bill runs and other accounts payable transactions accurately and timely; review payment output and resolve exceptions.
• Review accounts payable data and system reports for accuracy and unusual items, and prepare financial reports and supporting documentation submitted to Commissioners Court for approval.
• Prepare and process applicable State and Federal reports, including Texas indigent defense reporting and IRS Form 1099 reporting.
• Communicate with vendors and County departments to resolve payment, documentation, and procedural questions and provide guidance regarding accounts payable requirements.
• Apply established internal controls and exercise professional judgment to identify potential errors, irregularities, or fraud indicators and communicate concerns to appropriate management.
• Assist with fiscal year-end accounts payable activities, external audit requests, and other financial reporting needs; use the County financial system and applicable software to research, analyze, document, and process transactions.
• Perform other related duties of a similar nature and level as assigned.
• Employees are required to comply with safety regulations, procedures, protocols, OSHA standards, and wear personal protective gear if required.

MINIMUM QUALIFICATIONS

Education and Experience

High school diploma or equivalent required. Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a closely related field preferred. Experience in accounts payable, accounting, auditing, purchasing, or governmental finance is preferred.

KNOWLEDGE, SKILLS, and ABILITIES

• Knowledge of accounts payable principles, accounting practices, internal controls, and pre-audit procedures
• Knowledge of invoice, requisition, purchase order, receiving, and payment procedures and the ability to recognize errors, exceptions, and potential fraud indicators
• Ability to analyze financial information, research discrepancies, and exercise sound judgment in resolving issues
• Ability to read, interpret, and apply policies, procedures, contracts, purchasing documentation, and applicable requirements
• Proficiency with computer software applicable to the position, including Microsoft Excel, Word, Outlook, and enterprise financial systems
• Ability to maintain accurate records, manage multiple deadlines, and maintain close attention to detail
• Effective written and verbal communication and customer service skills, with the ability to appropriately handle confidential financial information
• Ability to establish and maintain constructive and cooperative working relationships with staff, supervisors, managers, vendors, outside entities, and other individuals as applicable to the essential duties and responsibilities

WORKING CONDITIONS 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position typically requires keyboarding, talking, hearing, seeing, grasping, standing, walking, repetitive motions. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Performing the essential functions typically requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. The work involves sitting most of the time.

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Johnson County is an Equal Opportunity Employer.