Receptionist

We are looking for a friendly, professional, and well-organized Receptionist to manage our front desk and assist with daily office activities.

The successful candidate will be responsible for welcoming visitors, answering telephone calls, handling inquiries, scheduling appointments, and providing administrative support to different departments.

The ideal candidate should have excellent communication skills, a positive attitude, and the ability to manage multiple responsibilities while maintaining a professional office environment.

Key Responsibilities

• Welcome and greet visitors, clients, candidates, and suppliers professionally.
  
• Answer incoming telephone calls and direct them to the appropriate departments.
  
• Respond to general inquiries through telephone, email, and in person.
  
• Maintain a clean, organized, and presentable reception area.
  
• Schedule appointments, meetings, and visitor arrangements.
  
• Maintain visitor registration records and coordinate office access when required.
  
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
  
• Arrange outgoing courier services and maintain delivery records.
  
• Assist with preparing letters, reports, forms, and other office documents.
  
• Perform data entry, filing, scanning, printing, and photocopying tasks.
  
• Maintain and update contact lists, appointment schedules, and administrative records.
  
• Coordinate with HR regarding interview appointments and candidate arrivals.
  
• Assist employees and visitors with general office-related questions.
  
• Monitor office stationery and supplies and report shortages.
  
• Coordinate meeting room bookings and preparations.
  
• Support the administration and HR departments with routine tasks.
  
• Maintain confidentiality of company, employee, and visitor information.
  
• Follow company policies and office procedures.
  
• Perform additional administrative duties assigned by management.
  

Requirements

Educational Qualifications

• High school diploma or equivalent.
  
• Diploma or bachelor's degree in Business Administration, Office Management, or a related field is an advantage.
  
• Additional training in office administration or customer service is beneficial.
  

Experience Requirements

• Previous experience as a Receptionist, Front Desk Executive, Office Assistant, or Administrative Assistant is preferred.
  
• Experience in customer service or office administration is an advantage.
  
• Fresh graduates with good communication and computer skills may also be considered.
  
• UAE work experience is preferred but not mandatory.
  

Benefits

• Competitive Salary
  
• Employment Visa
  
• Medical Insurance
  
• Annual Leave
  
• Paid Public Holidays
  
• End-of-Service Benefits
  
• Training and Development
  
• Career Growth Opportunities
  
• Other benefits according to company policy and applicable UAE Labour Law