Office Support Clerk

The Office Support Clerk will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. The ideal candidate is a detail-oriented team player who can handle multiple tasks simultaneously, manage confidential information, and communicate effectively with staff and clients.

Key Responsibilities

• General Administration: Perform general clerical duties including photocopying, faxing, mailing, and filing.
  

• Communication: Answer and direct phone calls, take messages, and respond to inquiries via email and in person.
  

• Data Entry & Management: Maintain electronic and hard copy filing systems; update databases and spreadsheets as needed.
  

• Office Maintenance: Monitor office supplies and inventory; coordinate with vendors for maintenance and repairs.
  

• Scheduling: Assist in scheduling meetings, appointments, and travel arrangements for staff as requested.
  

• Financial Support: Assist with basic bookkeeping tasks such as processing invoices, expense reports, and petty cash management.
  

• Document Preparation: Draft, format, and proofread correspondence, reports, and presentations.
  

Requirements

• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field is a plus.
  

• Experience: Proven experience as an office clerk, administrative assistant, or in a similar role.
  

• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Experience with [Insert CRM or specific software, e.g., QuickBooks/Salesforce] is an asset.
  

• Soft Skills:
  

  • Excellent verbal and written communication skills.
    

  • Strong organizational and time-management skills.
    

  • High level of discretion and ability to handle confidential information.
    

  • Ability to work independently and as part of a team.
    

  • Problem-solving attitude and attention to detail.
    

Benefits

• Competitive salary based on experience.
  

• Benefits: Health, Dental, Vision insurance / 401k matching
  

• Paid Time Off (PTO) and holidays.
  

• Opportunities for professional development and growth within the company.
  

• A positive and collaborative work environment.