HR Associate (Project-Based)

Role Summary

We are looking for an HR Associate to join our team and keep employee records accurate and up to date. The ideal candidate will handle day-to-day HR administration and support our HR Specialists across recordkeeping, timekeeping, and government agency transactions. You will report to the HR Director and work closely with the HR Specialist and the Payroll & Benefits Specialist. This is a project-based role with a target start date of November 2, 2026.

Responsibilities

• Update and maintain employee records in the HR database, keeping data complete, accurate, and current
• Process changes to employee information (personal details, position, status, government IDs) as they come in
• Organize and maintain digital 201 files and HR documents, following company standards and data privacy requirements
• Run regular data checks to find and correct missing or inconsistent entries
• Track and follow up on pending employee requirements
• Prepare timekeeping summaries for the Payroll Specialist
• Prepare and process HR forms, certificates, and routine documents
• Retrieve records and documents promptly when the HR team asks
• Support the HR Specialists with onboarding, employee relations, payroll, benefits, and offboarding tasks
• Visit SSS and Pag-IBIG offices in BGC when in-person transactions are needed, and prepare the documents beforehand
• Perform other HR-related tasks assigned by the HR Director

Requirements

• Preferably 1 year of experience in HR administration, recordkeeping, or a similar admin role (fresh graduates with relevant internship experience are welcome)
• Proficient in Google Workspace and/or MS Office, especially spreadsheets
• Highly organized, with strong attention to detail and accuracy
• Able to handle confidential information with discretion
• Clear written and spoken English
• Based in Metro Manila or nearby, and able to travel to BGC, Taguig when needed
• Reliable laptop or desktop and a stable internet connection (BYOD)
• Quiet, dedicated workspace suitable for remote work