Office Manager (4 Months Contract)

Job Purpose

Responsible for providing high-level secretarial and administrative support to ensure effective and efficient coordination of daily activities, while maintaining a professional corporate image through internal and external representation.

Key Responsibilities

• Prepare reports, presentations, and business documents that reflect business progress and support management requirements.
  

• Coordinate and prepare for meetings, ensuring all required materials and information are available, and attend meetings to record accurate minutes and action points.
  

• Maintain, organize, and file office information and documentation in an efficient and accessible manner.
  

• Schedule and coordinate travel arrangements, conference calls, meetings, appointments, and calendars.
  

• Prioritize, monitor, and follow up on projects, tasks, and special assignments to ensure timely completion.
  

• Follow up on the implementation of management decisions, instructions, and directives.
  

• Ensure reports, business papers, correspondence, and other documents are handled accurately, efficiently, and in a timely manner.
  

• Maintain calendars and schedules, and coordinate travel and other related arrangements.
  

• Identify matters requiring management attention and prepare the relevant documentation and information.
  

• Handle inquiries and requests or refer them to the appropriate person when necessary.
  

• Coordinate communication and follow-ups with internal departments and external parties as required.
  

• Represent the organization professionally when dealing with internal and external stakeholders.
  

Requirements

• 4 – 7 years of experience as a Personal Assistant or Office Manager
  
• BSc in Business Administration, Management, or related disciplines.
  
• Communication skills - Analytical skills.
  
• Proficiency in MS Office – Fluency in English.