Administrative Assistant / Front Desk Coordinator

(Salary Range $60,000 - $70,000)

Mid-Town Toronto | In-Office

Full-Time / Steps from Summerhill Station

Our client, a growing organization in the insurance benefits space, is seeking a polished Administrative Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.

Role Overview:

This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.

Key Responsibilities:

Admin Assistant / Front Desk Coordinator:

Serve as the primary point of contact for visitors, clients, and incoming calls
Maintain a professional, organized, and welcoming front-office environment
Support the smooth day-to-day operations of the office

Administrative & Operational Support:

Maintain accurate records, files, and internal documentation
Support client interactions and communications related to insurance benefits
Assist with administrative and processing tasks with accuracy and attention to regulatory detail

Ad-Hoc & City-Based Support:

Complete occasional errands and time-sensitive city-based tasks as required

Candidate Profile:

Exceptionally organized, detail-oriented, and reliable
Comfortable operating in high-pressure, deadline-driven environments
Strong critical thinking and problem-solving abilities
Professional, adaptable, and composed in communication style
Service-oriented mindset with a desire to support both leadership and office operations
Prior exposure to insurance or financial services is an asset, but not required

Requirements

Proven experience in an administrative, executive assistant, or front desk role
Excellent written and verbal communication skills
Demonstrated ability to manage multiple priorities with discretion and accuracy

Preferred:

Familiarity with life, disability, or critical illness insurance terminology
Experience supporting documentation, SOPs, or operational processes

Benefits

What’s in it for you?

Full-time, on-site position in midtown Toronto, conveniently located on the subway line.
Competitive salary with great benefits and perks.
The opportunity to work with a dynamic, boutique team focused on excellence in service.

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